Austin, TX Medical Record Retrieval, Hospital HIM Routing & Subpoena Service
Retrieve clinical medical records, UB-04/CMS-1500 itemized billing ledgers, and DICOM radiology studies from Austin, Texas hospitals (Dell Seton Medical Center at The University of Texas (Ascension Seton — Central TX Level I Trauma), St. David's South Austin Medical Center (HCA — Level II Trauma) & St. David's Medical Center, Baylor Scott & White Medical Center – Round Rock & Austin). Audited under Tex. Health & Safety Code § 241.154 (Hospitals) & 22 TAC § 165.2 (Physicians) (15 business days after receipt of request and fee under Tex. Health & Safety Code § 241.154(b)! turnaround) and Travis County court subpoena rules.
Austin Medical Center & Subpoena Quick Facts
- Major Hospitals & Trauma Centers in Austin
- Dell Seton Medical Center at The University of Texas (Ascension Seton — Central TX Level I Trauma) • St. David's South Austin Medical Center (HCA — Level II Trauma) & St. David's Medical Center • Baylor Scott & White Medical Center – Round Rock & Austin
- Dominant ROI Contractors & HIM Models
- Ascension Seton ROI, St. David's / HCA Parallon & BSW Health HIM
- VA Medical Center / Public Health Anchor
- Austin VA Outpatient Clinic
- Governing County Subpoena Court & Coroner
- Travis County District Courts (Austin) • Travis County Medical Examiner's Office (Austin)
- State Statute & Mandatory Turnaround
- Tex. Health & Safety Code § 241.154 (Hospitals) & 22 TAC § 165.2 (Physicians) (15 business days after receipt of request and fee under Tex. Health & Safety Code § 241.154(b)!)
Multi-Department Hospital Retrieval in Austin, TX
When requesting medical records from hospitals in Austin (Dell Seton Medical Center at The University of Texas (Ascension Seton — Central TX Level I Trauma), St. David's South Austin Medical Center (HCA — Level II Trauma) & St. David's Medical Center), clinical charts, itemized billing, and radiology studies are processed by separate units:
| Department Unit | Target Deliverables | Austin Routing & Fee Rule |
|---|---|---|
| 1. Hospital HIM / ROI Contractors | Inpatient/ED Charts, Operative Reports, Nursing Logs, Discharge Summaries | Routed via Ascension Seton ROI, St. David's / HCA Parallon & BSW Health HIM. Audited under Tex. Health & Safety Code § 241.154 (Hospitals) & 22 TAC § 165.2 (Physicians) (15 business days after receipt of request and fee under Tex. Health & Safety Code § 241.154(b)! turnaround). |
| 2. Patient Financial Services (Billing) | UB-04 Facility Ledgers & CMS-1500 Physician Group Statements (CPT/ICD-10) | Requires parallel dispatch to hospital revenue cycle + Emergency/Anesthesia/Radiology faculty physician billing groups. |
| 3. Radiology Film Library (PACS) | Native DICOM Imaging Studies (MRI, CT, X-Ray, Ultrasound) | Dispatched directly to campus Diagnostic Imaging Film Library for full DICOM series (not just written radiologist impressions). |
| 4. County EMS & Medical Examiner | 911 Ambulance PCRs & Forensic Autopsy / Toxicology | Retrieved from Austin-Travis County EMS (ATCEMS) and Travis County Medical Examiner's Office (Austin) (Travis County). |