Tulsa County • Oklahoma (76 Okla. Stat. § 19)
Tulsa, OK Medical Record Retrieval, Hospital HIM Routing & Subpoena Service
Retrieve clinical medical records, UB-04/CMS-1500 itemized billing ledgers, and DICOM radiology studies from Tulsa, Oklahoma hospitals (Saint Francis Hospital (Level II Trauma Center), Ascension St. John Medical Center (Level II Trauma), Hillcrest Medical Center (Ardent Health)). Audited under 76 Okla. Stat. § 19 (30 calendar days turnaround) and Tulsa County court subpoena rules.
Verified Tulsa, OK Hospital & Statutory Matrix
Tulsa Medical Center & Subpoena Quick Facts
- Major Hospitals & Trauma Centers in Tulsa
- Saint Francis Hospital (Level II Trauma Center) • Ascension St. John Medical Center (Level II Trauma) • Hillcrest Medical Center (Ardent Health)
- Dominant ROI Contractors & HIM Models
- Saint Francis HIM, Ascension ROI & Hillcrest HIM
- VA Medical Center / Public Health Anchor
- Ernest Childers VA Outpatient Clinic (Tulsa)
- Governing County Subpoena Court & Coroner
- District Court of Tulsa County (14th Judicial District) • Oklahoma Office of the Chief Medical Examiner — Eastern Division (Tulsa)
- State Statute & Mandatory Turnaround
- 76 Okla. Stat. § 19 (30 calendar days)
Multi-Department Hospital Retrieval in Tulsa, OK
When requesting medical records from hospitals in Tulsa (Saint Francis Hospital (Level II Trauma Center), Ascension St. John Medical Center (Level II Trauma)), clinical charts, itemized billing, and radiology studies are processed by separate units:
| Department Unit | Target Deliverables | Tulsa Routing & Fee Rule |
|---|---|---|
| 1. Hospital HIM / ROI Contractors | Inpatient/ED Charts, Operative Reports, Nursing Logs, Discharge Summaries | Routed via Saint Francis HIM, Ascension ROI & Hillcrest HIM. Audited under 76 Okla. Stat. § 19 (30 calendar days turnaround). |
| 2. Patient Financial Services (Billing) | UB-04 Facility Ledgers & CMS-1500 Physician Group Statements (CPT/ICD-10) | Requires parallel dispatch to hospital revenue cycle + Emergency/Anesthesia/Radiology faculty physician billing groups. |
| 3. Radiology Film Library (PACS) | Native DICOM Imaging Studies (MRI, CT, X-Ray, Ultrasound) | Dispatched directly to campus Diagnostic Imaging Film Library for full DICOM series (not just written radiologist impressions). |
| 4. County EMS & Medical Examiner | 911 Ambulance PCRs & Forensic Autopsy / Toxicology | Retrieved from EMSA — Eastern Division (Tulsa) and Oklahoma Office of the Chief Medical Examiner — Eastern Division (Tulsa) (Tulsa County). |
Covered Hospitals & Medical Centers in Tulsa