Wyoming Medical Record Retrieval, Statutory Copying Fee Caps & Subpoena Rules (Wyo. Stat. Ann. § 35-2-611)
Complete guide to Wyoming medical record retrieval, comparing the Federal HIPAA Patient Rate (45 CFR § 164.524) against Wyoming's third-party copying fee caps under Wyo. Stat. Ann. § 35-2-611 (post-Ciox Health v. Azar), mandatory 30 calendar days response deadlines, and Wyo. R. Evid. 902(11) Business Records Certification trial authentication.
Wyoming (WY) Medical Record Laws at a Glance
- Governing Fee Statute
- Wyo. Stat. Ann. § 35-2-611
- Mandatory Response Deadline
- 30 calendar days
- State Statutory Third-Party Copying Fee Schedule (Post-Ciox v. Azar)
- Reasonable actual cost of reproduction and postage under Wyo. Stat. § 35-2-611(b); Federal 45 CFR § 164.524 Patient Rate applies to direct patient requests
- Custodian Affidavit & Evidence Rule
- Wyo. R. Evid. 902(11) Business Records Certification
- Minimum Record Retention Rule
- 10 years adult hospital records; minor until age 21
Wyoming Medical Record Fee Comparison: Patient Direct vs. Third-Party Law Firm
Under Ciox Health, LLC v. Azar, 435 F. Supp. 3d 30 (D.D.C. 2020), the federal HIPAA “Patient Rate” applies strictly to direct-to-patient requests, while third-party attorney and insurance requests in Wyoming are governed by Wyo. Stat. Ann. § 35-2-611:
| Requirement | Patient Direct (45 CFR § 164.524) | Wyoming Third-Party Attorney (Wyo. Stat. Ann. § 35-2-611) | Wyoming Civil Subpoena & Affidavit |
|---|---|---|---|
| Maximum Copying & Search Fee | Reasonable cost-based labor only when delivered directly to patient ($0 search fee) | Reasonable actual cost of reproduction and postage under Wyo. Stat. § 35-2-611(b); Federal 45 CFR § 164.524 Patient Rate applies to direct patient requests | Statutory subpoena clerical & per-page limits under Wyo. Stat. Ann. § 35-2-611 |
| Mandatory Turnaround Window | 30 calendar days (or 30 days federal ceiling, whichever is shorter) | 30 calendar days | Subpoena return date + mandatory consumer notice window |
| Self-Authentication in Court | Uncertified unless Custodian Affidavit is requested | Certified Custodian Declaration under Wyo. R. Evid. 902(11) Business Records Certification | Mandatory Custodian Affidavit or Certificate of No Records (Wyo. R. Evid. 902(11) Business Records Certification) |
Wyoming County Subpoena Venues, Coroner Autopsy & EMS Run Sheet Hubs
Autopsy and forensic toxicology reports, 911 paramedic Prehospital Care Reports (PCRs), and trial court civil subpoenas in Wyoming are governed at the county/district level. Select a county below to view its trial court subpoena venue, Medical Examiner office, and 911 EMS agency:
Major Wyoming Medical Center Cities (HIM, Billing & PACS Routing)
Select a major medical center city in Wyoming to view its Level I/II trauma centers, acute-care hospitals, VA Medical Centers, and 3-department ROI vendor routing:
Major Wyoming Hospital Systems & Retrieval Hubs
We retrieve complete inpatient and outpatient clinical charts, UB-04 / CMS-1500 itemized billing ledgers, and DICOM radiology studies from all healthcare systems in Wyoming, including Banner Health Wyoming Medical Center, Cheyenne Regional Medical Center, St. John's Health, and regional clinics.