Dane County • Wisconsin (Wis. Stat. § 146.83)
Madison, WI Medical Record Retrieval, Hospital HIM Routing & Subpoena Service
Retrieve clinical medical records, UB-04/CMS-1500 itemized billing ledgers, and DICOM radiology studies from Madison, Wisconsin hospitals (UW Health University Hospital (Adult & Pediatric Level I Trauma & Burn Center), SSM Health St. Mary's Hospital – Madison, UnityPoint Health – Meriter). Audited under Wis. Stat. § 146.83 (30 calendar days turnaround) and Dane County court subpoena rules.
Verified Madison, WI Hospital & Statutory Matrix
Madison Medical Center & Subpoena Quick Facts
- Major Hospitals & Trauma Centers in Madison
- UW Health University Hospital (Adult & Pediatric Level I Trauma & Burn Center) • SSM Health St. Mary's Hospital – Madison • UnityPoint Health – Meriter
- Dominant ROI Contractors & HIM Models
- UW Health HIM, SSM Health ROI & UnityPoint HIM
- VA Medical Center / Public Health Anchor
- William S. Middleton Memorial Veterans Hospital (Madison)
- Governing County Subpoena Court & Coroner
- Dane County Circuit Court (Fifth Judicial District — Madison) • Dane County Medical Examiner's Office (Madison)
- State Statute & Mandatory Turnaround
- Wis. Stat. § 146.83 (30 calendar days)
Multi-Department Hospital Retrieval in Madison, WI
When requesting medical records from hospitals in Madison (UW Health University Hospital (Adult & Pediatric Level I Trauma & Burn Center), SSM Health St. Mary's Hospital – Madison), clinical charts, itemized billing, and radiology studies are processed by separate units:
| Department Unit | Target Deliverables | Madison Routing & Fee Rule |
|---|---|---|
| 1. Hospital HIM / ROI Contractors | Inpatient/ED Charts, Operative Reports, Nursing Logs, Discharge Summaries | Routed via UW Health HIM, SSM Health ROI & UnityPoint HIM. Audited under Wis. Stat. § 146.83 (30 calendar days turnaround). |
| 2. Patient Financial Services (Billing) | UB-04 Facility Ledgers & CMS-1500 Physician Group Statements (CPT/ICD-10) | Requires parallel dispatch to hospital revenue cycle + Emergency/Anesthesia/Radiology faculty physician billing groups. |
| 3. Radiology Film Library (PACS) | Native DICOM Imaging Studies (MRI, CT, X-Ray, Ultrasound) | Dispatched directly to campus Diagnostic Imaging Film Library for full DICOM series (not just written radiologist impressions). |
| 4. County EMS & Medical Examiner | 911 Ambulance PCRs & Forensic Autopsy / Toxicology | Retrieved from Madison Fire Department EMS and Dane County Medical Examiner's Office (Madison) (Dane County). |
Covered Hospitals & Medical Centers in Madison
Major Madison Hospitals We Retrieve From Daily
Wisconsin Health System ROI Directory
SSM Health→Walgreens Pharmacy (Corporate Custodian of Prescription Records)→CVS Pharmacy & MinuteClinic Medical Records→Planned Parenthood Affiliates (Medical Records Release)→Mayo Clinic (Rochester MN, Phoenix/Scottsdale AZ & Jacksonville FL)→Ascension Health (Ascension Seton, St. Vincent, Via Christi, St. John)→