Seattle, WA Medical Record Retrieval, Hospital HIM Routing & Subpoena Service
Retrieve clinical medical records, UB-04/CMS-1500 itemized billing ledgers, and DICOM radiology studies from Seattle, Washington hospitals (Harborview Medical Center (UW Medicine — WA/AK/MT/ID Only Level I Adult & Pediatric Trauma & Burn Center), UW Medical Center (Montlake & Northwest), Swedish First Hill & Cherry Hill Campuses (Providence)). Audited under RCW 70.02.010(38), RCW 70.02.080 & WAC 246-08-400 (15 working days after receipt of written request under RCW 70.02.080(1)! turnaround) and King County court subpoena rules.
Seattle Medical Center & Subpoena Quick Facts
- Major Hospitals & Trauma Centers in Seattle
- Harborview Medical Center (UW Medicine — WA/AK/MT/ID Only Level I Adult & Pediatric Trauma & Burn Center) • UW Medical Center (Montlake & Northwest) • Swedish First Hill & Cherry Hill Campuses (Providence) • Virginia Mason Medical Center (CommonSpirit) • Kaiser Permanente Washington (Capitol Hill / Bellevue) • Seattle Children's Hospital
- Dominant ROI Contractors & HIM Models
- UW Medicine Centralized HIMS, Providence/Swedish ROI, Virginia Mason & Kaiser WA ROI
- VA Medical Center / Public Health Anchor
- VA Puget Sound Health Care System (Seattle VAMC)
- Governing County Subpoena Court & Coroner
- King County Superior Court (Seattle & Maleng Regional Justice Center Kent) • King County Medical Examiner's Office (Harborview — Seattle)
- State Statute & Mandatory Turnaround
- RCW 70.02.010(38), RCW 70.02.080 & WAC 246-08-400 (15 working days after receipt of written request under RCW 70.02.080(1)!)
Multi-Department Hospital Retrieval in Seattle, WA
When requesting medical records from hospitals in Seattle (Harborview Medical Center (UW Medicine — WA/AK/MT/ID Only Level I Adult & Pediatric Trauma & Burn Center), UW Medical Center (Montlake & Northwest)), clinical charts, itemized billing, and radiology studies are processed by separate units:
| Department Unit | Target Deliverables | Seattle Routing & Fee Rule |
|---|---|---|
| 1. Hospital HIM / ROI Contractors | Inpatient/ED Charts, Operative Reports, Nursing Logs, Discharge Summaries | Routed via UW Medicine Centralized HIMS, Providence/Swedish ROI, Virginia Mason & Kaiser WA ROI. Audited under RCW 70.02.010(38), RCW 70.02.080 & WAC 246-08-400 (15 working days after receipt of written request under RCW 70.02.080(1)! turnaround). |
| 2. Patient Financial Services (Billing) | UB-04 Facility Ledgers & CMS-1500 Physician Group Statements (CPT/ICD-10) | Requires parallel dispatch to hospital revenue cycle + Emergency/Anesthesia/Radiology faculty physician billing groups. |
| 3. Radiology Film Library (PACS) | Native DICOM Imaging Studies (MRI, CT, X-Ray, Ultrasound) | Dispatched directly to campus Diagnostic Imaging Film Library for full DICOM series (not just written radiologist impressions). |
| 4. County EMS & Medical Examiner | 911 Ambulance PCRs & Forensic Autopsy / Toxicology | Retrieved from Seattle Fire Department Medic One & King County Medic One and King County Medical Examiner's Office (Harborview — Seattle) (King County). |