Richmond, VA Medical Record Retrieval, Hospital HIM Routing & Subpoena Service
Retrieve clinical medical records, UB-04/CMS-1500 itemized billing ledgers, and DICOM radiology studies from Richmond, Virginia hospitals (VCU Medical Center (VCU Health — Central VA Level I Adult, Pediatric & Burn Trauma), Bon Secours St. Mary's Hospital, HCA Johnston-Willis & Chippenham Hospitals (Level I Trauma)). Audited under Va. Code Ann. § 8.01-413 (30 calendar days (15 days after subpoena notice under § 8.01-413) turnaround) and Richmond City & Norfolk court subpoena rules.
Richmond Medical Center & Subpoena Quick Facts
- Major Hospitals & Trauma Centers in Richmond
- VCU Medical Center (VCU Health — Central VA Level I Adult, Pediatric & Burn Trauma) • Bon Secours St. Mary's Hospital • HCA Johnston-Willis & Chippenham Hospitals (Level I Trauma) • Sentara Norfolk General Hospital (Hampton Roads Level I Trauma)
- Dominant ROI Contractors & HIM Models
- VCU Health HIM, Sentara Centralized ROI, Bon Secours & HCA Parallon
- VA Medical Center / Public Health Anchor
- Central Virginia VA Health Care System (Richmond VAMC)
- Governing County Subpoena Court & Coroner
- Circuit Court of the City of Richmond & Norfolk Circuit Court • Virginia Office of the Chief Medical Examiner — Central (Richmond) & Tidewater (Norfolk) Districts
- State Statute & Mandatory Turnaround
- Va. Code Ann. § 8.01-413 (30 calendar days (15 days after subpoena notice under § 8.01-413))
Multi-Department Hospital Retrieval in Richmond, VA
When requesting medical records from hospitals in Richmond (VCU Medical Center (VCU Health — Central VA Level I Adult, Pediatric & Burn Trauma), Bon Secours St. Mary's Hospital), clinical charts, itemized billing, and radiology studies are processed by separate units:
| Department Unit | Target Deliverables | Richmond Routing & Fee Rule |
|---|---|---|
| 1. Hospital HIM / ROI Contractors | Inpatient/ED Charts, Operative Reports, Nursing Logs, Discharge Summaries | Routed via VCU Health HIM, Sentara Centralized ROI, Bon Secours & HCA Parallon. Audited under Va. Code Ann. § 8.01-413 (30 calendar days (15 days after subpoena notice under § 8.01-413) turnaround). |
| 2. Patient Financial Services (Billing) | UB-04 Facility Ledgers & CMS-1500 Physician Group Statements (CPT/ICD-10) | Requires parallel dispatch to hospital revenue cycle + Emergency/Anesthesia/Radiology faculty physician billing groups. |
| 3. Radiology Film Library (PACS) | Native DICOM Imaging Studies (MRI, CT, X-Ray, Ultrasound) | Dispatched directly to campus Diagnostic Imaging Film Library for full DICOM series (not just written radiologist impressions). |
| 4. County EMS & Medical Examiner | 911 Ambulance PCRs & Forensic Autopsy / Toxicology | Retrieved from Richmond Ambulance Authority (RAA) & Norfolk Fire-Rescue and Virginia Office of the Chief Medical Examiner — Central (Richmond) & Tidewater (Norfolk) Districts (Richmond City & Norfolk). |