Charlotte Amalie, VI Medical Record Retrieval, Hospital HIM Routing & Subpoena Service
Retrieve clinical medical records, UB-04/CMS-1500 itemized billing ledgers, and DICOM radiology studies from Charlotte Amalie, U.S. Virgin Islands hospitals (Roy Lester Schneider Regional Medical Center (St. Thomas), Governor Juan F. Luis Hospital and Medical Center (Christiansted, St. Croix), Myrah Keating Smith Community Health Center (St. John)). Audited under 19 V.I.C. § 225 & 45 CFR § 164.524 (Federal HIPAA Right of Access) (30 calendar days turnaround) and St. Thomas & St. Croix Districts court subpoena rules.
Charlotte Amalie Medical Center & Subpoena Quick Facts
- Major Hospitals & Trauma Centers in Charlotte Amalie
- Roy Lester Schneider Regional Medical Center (St. Thomas) • Governor Juan F. Luis Hospital and Medical Center (Christiansted, St. Croix) • Myrah Keating Smith Community Health Center (St. John)
- Dominant ROI Contractors & HIM Models
- Schneider Regional Medical Center HIM & Juan F. Luis Hospital ROI
- VA Medical Center / Public Health Anchor
- St. Thomas & St. Croix VA Community Based Outpatient Clinics (VA Caribbean Healthcare System)
- Governing County Subpoena Court & Coroner
- Superior Court of the Virgin Islands — Division of St. Thomas & St. John and Division of St. Croix • U.S. Virgin Islands Department of Justice — Office of the Medical Examiner
- State Statute & Mandatory Turnaround
- 19 V.I.C. § 225 & 45 CFR § 164.524 (Federal HIPAA Right of Access) (30 calendar days)
Multi-Department Hospital Retrieval in Charlotte Amalie, VI
When requesting medical records from hospitals in Charlotte Amalie (Roy Lester Schneider Regional Medical Center (St. Thomas), Governor Juan F. Luis Hospital and Medical Center (Christiansted, St. Croix)), clinical charts, itemized billing, and radiology studies are processed by separate units:
| Department Unit | Target Deliverables | Charlotte Amalie Routing & Fee Rule |
|---|---|---|
| 1. Hospital HIM / ROI Contractors | Inpatient/ED Charts, Operative Reports, Nursing Logs, Discharge Summaries | Routed via Schneider Regional Medical Center HIM & Juan F. Luis Hospital ROI. Audited under 19 V.I.C. § 225 & 45 CFR § 164.524 (Federal HIPAA Right of Access) (30 calendar days turnaround). |
| 2. Patient Financial Services (Billing) | UB-04 Facility Ledgers & CMS-1500 Physician Group Statements (CPT/ICD-10) | Requires parallel dispatch to hospital revenue cycle + Emergency/Anesthesia/Radiology faculty physician billing groups. |
| 3. Radiology Film Library (PACS) | Native DICOM Imaging Studies (MRI, CT, X-Ray, Ultrasound) | Dispatched directly to campus Diagnostic Imaging Film Library for full DICOM series (not just written radiologist impressions). |
| 4. County EMS & Medical Examiner | 911 Ambulance PCRs & Forensic Autopsy / Toxicology | Retrieved from Virgin Islands Fire and Emergency Medical Services (VIFEMS) and U.S. Virgin Islands Department of Justice — Office of the Medical Examiner (St. Thomas & St. Croix Districts). |