Davidson County, TN Medical Record Subpoenas, Coroner Autopsy & EMS Run Sheet Retrieval
Complete guide to medical record subpoenas in Davidson County Circuit Court (20th Judicial District — Nashville), autopsy/toxicology retrieval from Davidson County Medical Examiner's Office (Nashville), 911 ambulance run sheets from Nashville Fire Department EMS, and hospital HIM retrieval across Davidson County, Tennessee under Tenn. Code Ann. § 68-11-304 (Hospitals) & § 63-2-102 (Physicians).
Davidson County, Tennessee Subpoena, Coroner & EMS Matrix
- Trial Court Civil Subpoena Venue
- Davidson County Circuit Court (20th Judicial District — Nashville)
- Medical Examiner / Coroner Office
- Davidson County Medical Examiner's Office (Nashville)
- County 911 EMS & Fire-Rescue Dispatch
- Nashville Fire Department EMS
- Governing Statute & Turnaround Window
- Tenn. Code Ann. § 68-11-304 (Hospitals) & § 63-2-102 (Physicians) • 10 working days for physicians (TCA § 63-2-101); reasonable time / 30 days for hospitals
- Post-Ciox v. Azar Statutory Copying Fee Cap (TN)
- Hospitals (TCA § 68-11-304): $18.00 (pgs 1–5), $0.85/pg (pgs 6–50), $0.60/pg (51–250), $0.35/pg (251+) + CPI adjustment for third-party requests; Physicians (TCA § 63-2-102): $20.00 (pgs 1–5) + $0.50/pg (6+).
County-Level Record Retrieval in Davidson County, TN
While clinical hospital charts follow state-wide HIPAA and Tenn. Code Ann. § 68-11-304 (Hospitals) & § 63-2-102 (Physicians) rules, three critical litigation records in Davidson County must be retrieved directly from county-level authorities:
| County Authority | Designated Agency in Davidson County | Deliverable & Authorization Rule |
|---|---|---|
| 1. Forensic Autopsy & Toxicology | Davidson County Medical Examiner's Office (Nashville) | Final Autopsy Protocol, Forensic Toxicology Report, Investigator Narrative & Scene Photos (Requires Next-of-Kin / Estate Executor Release or Subpoena) |
| 2. 911 Ambulance & Paramedic PCRs | Nashville Fire Department EMS | NEMSIS Prehospital Care Reports (PCRs), ECG Rhythm Strips, 911 CAD Dispatch Logs & EMS Itemized Transport Billing |
| 3. Civil Subpoena Duces Tecum | Davidson County Circuit Court (20th Judicial District — Nashville) | Certified Hospital & Physician Charts with Custodian of Records Affidavit under Tenn. R. Evid. 902(11) & TCA § 68-11-401 (Hospital Records Subpoena Custodian Affidavit) |
Major Hospital Cities & Trauma Centers in Davidson County
Select a city in Davidson County to view its specific hospital HIM desks, UB-04 billing offices, PACS radiology film libraries, and ROI vendor assignments:
Primary Hospitals & Trauma Centers Serving Davidson County:
- Vanderbilt University Medical Center (VUMC — Middle TN Level I Trauma & Burn Center)
- TriStar Skyline Medical Center (HCA — Level II Trauma) & TriStar Centennial
- Ascension Saint Thomas Hospital West & Midtown