Philadelphia, PA Medical Record Retrieval, Hospital HIM Routing & Subpoena Service
Retrieve clinical medical records, UB-04/CMS-1500 itemized billing ledgers, and DICOM radiology studies from Philadelphia, Pennsylvania hospitals (Penn Presbyterian Medical Center (Penn Medicine — Level I Trauma) & Hospital of the University of Pennsylvania (HUP), Thomas Jefferson University Hospital (Level I Trauma) & Jefferson Einstein Philadelphia (Level I Trauma), Temple University Hospital (Level I Trauma & Burn Center)). Audited under 42 Pa.C.S. § 6152 & § 6152.1 (Annual PA Dept. of Health Secretary Notice) (30 calendar days turnaround) and Philadelphia County court subpoena rules.
Philadelphia Medical Center & Subpoena Quick Facts
- Major Hospitals & Trauma Centers in Philadelphia
- Penn Presbyterian Medical Center (Penn Medicine — Level I Trauma) & Hospital of the University of Pennsylvania (HUP) • Thomas Jefferson University Hospital (Level I Trauma) & Jefferson Einstein Philadelphia (Level I Trauma) • Temple University Hospital (Level I Trauma & Burn Center) • Children's Hospital of Philadelphia (CHOP — Level I Pediatric Trauma)
- Dominant ROI Contractors & HIM Models
- Penn Medicine Centralized HIM (MRO), Jefferson Health ROI & Temple Health HIM
- VA Medical Center / Public Health Anchor
- Corporal Michael J. Crescenz VA Medical Center (Philadelphia)
- Governing County Subpoena Court & Coroner
- Court of Common Pleas of Philadelphia County (First Judicial District — Note Pa.R.C.P. 4009.21 20-Day Notice) • Philadelphia Medical Examiner's Office
- State Statute & Mandatory Turnaround
- 42 Pa.C.S. § 6152 & § 6152.1 (Annual PA Dept. of Health Secretary Notice) (30 calendar days)
Multi-Department Hospital Retrieval in Philadelphia, PA
When requesting medical records from hospitals in Philadelphia (Penn Presbyterian Medical Center (Penn Medicine — Level I Trauma) & Hospital of the University of Pennsylvania (HUP), Thomas Jefferson University Hospital (Level I Trauma) & Jefferson Einstein Philadelphia (Level I Trauma)), clinical charts, itemized billing, and radiology studies are processed by separate units:
| Department Unit | Target Deliverables | Philadelphia Routing & Fee Rule |
|---|---|---|
| 1. Hospital HIM / ROI Contractors | Inpatient/ED Charts, Operative Reports, Nursing Logs, Discharge Summaries | Routed via Penn Medicine Centralized HIM (MRO), Jefferson Health ROI & Temple Health HIM. Audited under 42 Pa.C.S. § 6152 & § 6152.1 (Annual PA Dept. of Health Secretary Notice) (30 calendar days turnaround). |
| 2. Patient Financial Services (Billing) | UB-04 Facility Ledgers & CMS-1500 Physician Group Statements (CPT/ICD-10) | Requires parallel dispatch to hospital revenue cycle + Emergency/Anesthesia/Radiology faculty physician billing groups. |
| 3. Radiology Film Library (PACS) | Native DICOM Imaging Studies (MRI, CT, X-Ray, Ultrasound) | Dispatched directly to campus Diagnostic Imaging Film Library for full DICOM series (not just written radiologist impressions). |
| 4. County EMS & Medical Examiner | 911 Ambulance PCRs & Forensic Autopsy / Toxicology | Retrieved from Philadelphia Fire Department EMS and Philadelphia Medical Examiner's Office (Philadelphia County). |