Mississippi Medical Record Retrieval, Statutory Copying Fee Caps & Subpoena Rules (Miss. Code Ann. § 11-1-52)
Complete guide to Mississippi medical record retrieval, comparing the Federal HIPAA Patient Rate (45 CFR § 164.524) against Mississippi's third-party copying fee caps under Miss. Code Ann. § 11-1-52 (post-Ciox Health v. Azar), mandatory 30 calendar days response deadlines, and Miss. R. Evid. 902(11) & Miss. Code Ann. § 41-9-101 (Hospital Records Subpoena) trial authentication.
Mississippi (MS) Medical Record Laws at a Glance
- Governing Fee Statute
- Miss. Code Ann. § 11-1-52
- Mandatory Response Deadline
- 30 calendar days
- State Statutory Third-Party Copying Fee Schedule (Post-Ciox v. Azar)
- $20.00 for pages 1–20; $0.25/pg for pages 21+ (+ 10% for postage/handling & $15 retrieval fee if offsite) for third-party requests under Miss. Code Ann. § 11-1-52
- Custodian Affidavit & Evidence Rule
- Miss. R. Evid. 902(11) & Miss. Code Ann. § 41-9-101 (Hospital Records Subpoena)
- Minimum Record Retention Rule
- 7–10 years adult; minor until age 28 (Miss. Code Ann. § 41-9-69)
Mississippi Medical Record Fee Comparison: Patient Direct vs. Third-Party Law Firm
Under Ciox Health, LLC v. Azar, 435 F. Supp. 3d 30 (D.D.C. 2020), the federal HIPAA “Patient Rate” applies strictly to direct-to-patient requests, while third-party attorney and insurance requests in Mississippi are governed by Miss. Code Ann. § 11-1-52:
| Requirement | Patient Direct (45 CFR § 164.524) | Mississippi Third-Party Attorney (Miss. Code Ann. § 11-1-52) | Mississippi Civil Subpoena & Affidavit |
|---|---|---|---|
| Maximum Copying & Search Fee | Reasonable cost-based labor only when delivered directly to patient ($0 search fee) | $20.00 for pages 1–20; $0.25/pg for pages 21+ (+ 10% for postage/handling & $15 retrieval fee if offsite) for third-party requests under Miss. Code Ann. § 11-1-52 | Statutory subpoena clerical & per-page limits under Miss. Code Ann. § 11-1-52 |
| Mandatory Turnaround Window | 30 calendar days (or 30 days federal ceiling, whichever is shorter) | 30 calendar days | Subpoena return date + mandatory consumer notice window |
| Self-Authentication in Court | Uncertified unless Custodian Affidavit is requested | Certified Custodian Declaration under Miss. R. Evid. 902(11) & Miss. Code Ann. § 41-9-101 (Hospital Records Subpoena) | Mandatory Custodian Affidavit or Certificate of No Records (Miss. R. Evid. 902(11) & Miss. Code Ann. § 41-9-101 (Hospital Records Subpoena)) |
Mississippi County Subpoena Venues, Coroner Autopsy & EMS Run Sheet Hubs
Autopsy and forensic toxicology reports, 911 paramedic Prehospital Care Reports (PCRs), and trial court civil subpoenas in Mississippi are governed at the county/district level. Select a county below to view its trial court subpoena venue, Medical Examiner office, and 911 EMS agency:
Major Mississippi Medical Center Cities (HIM, Billing & PACS Routing)
Select a major medical center city in Mississippi to view its Level I/II trauma centers, acute-care hospitals, VA Medical Centers, and 3-department ROI vendor routing:
Major Mississippi Hospital Systems & Retrieval Hubs
We retrieve complete inpatient and outpatient clinical charts, UB-04 / CMS-1500 itemized billing ledgers, and DICOM radiology studies from all healthcare systems in Mississippi, including University of Mississippi Medical Center (UMMC), Baptist Memorial Health Care, Forrest Health, North Mississippi Health Services, and regional clinics.